Backup Outlook For Mac

This page describes a simple process to export Outlook email for import into Apple Mac Mail or Outlook for Mac. The conversion process is very simple and all it takes is a few simple steps to transfer all your messages. (We have a solution for Contact and Calendar migration as well). To ensure the database and all Outlook data can be recovered, we recommend exporting your Outlook data to an Outlook for Mac Data File (.olm) and backing up that file. Outlook's Main Identity folder contains a database of Outlook data and many separate data records for emails, preferences, contacts, and other information. All your Microsoft Outlook emails now have a back-up at your laptop. How to take Backup of your Microsoft Outlook email on Mac? Taking a backup of your Microsoft Outlook e-mails on your Mac operating system need to be done by following set of steps. Open Outlook on your Mac. Back up with Time Machine Time Machine is the built-in backup feature of your Mac. It’s a complete backup solution, but you can use other backup methods as well. Archive Apple Mail Emails. Archiving Apple mail emails is one of the basic steps opt by users for.

Backup Emails On Outlook For Mac
Export Outlook For Mac
Backup Outlook For Mac 2016
How To Backup Outlook For Mac 2016
Backup Outlook Data File On Mac

MS Outlook is used by the business professionals as well as private users all over the globe and is present in the Microsoft Office suite. But if you think that Office suite is for Microsoft’s Windows platform only, then update your information. The Office suite is also available for Apple’s Mac-based operating system, and its user-interface adapts itself as per the Mac OS. The Office for Mac comes with the Office 365 subscription, and Outlook is present in it. The data file on Outlook on Mac is known as OLM (Outlook for Mac), and you can consider it as a counterpart of OST and PST files at Outlook for Windows.

You need to know the location of OLM files when you want to take the backup of your Mac Outlook account or when you are facing corruption and need to retrieve the data.

OLM file location

The OLM file location is based on the version of MAC OS and which incarnation of Outlook you are using. Here is a table;

MAC OS	OLM File Location
Mac OS X 10.5 or later	Outlook 2011 for Mac /Users/‹username›/Documents/Microsoft User Data/Office 2011 Identities/Main Identity
Mac OS X 10.5 or later	Outlook 2016 for Mac Users/‹username›/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile
Mac OS X 10.5 or later	Outlook 2019 for Mac Users/‹username›/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile

By default, the ‘Outlook 15 Profiles’ folder remains hidden; you need to make it visible to get the OLM file. When you select the GO option from the FILE MENU, then hold-down the OPTION key, and it will show the Library folder.

Expert Solutions

Get instant and safe conversion of Outlook for MAC OLM files to Outlook data file with an effective OLM to PST converter tool tool.

When you are accessing or restoring the Library folder, then you should be aware of installing the latest update to keep the Outlook for Mac updated with the latest modifications. Open the Outlook for Mac application and go to Help Menu. Here, you choose the option ‘check for updates,’ and it will launch the AutoUpdate app. The AutoUpdate app will download and install the latest updates. Later, restart the Outlook for Mac.

Export messages to the OLM file

In the Outlook for Mac application, you can easily export the messages to the OLM file, which can contain the message, contacts, notes, calendar entries, etc. Here is a simple process.

Start Outlook for Mac and go to Tools category. Click Export.
Select the data based on type and category. You can shuffle between multiple types and categories. Then click continue.
Provide a name to the OLM file and browse the saving location. Click Save.
Outlook starts to Export the data to the OLM file.

After saving the OLM files at any location, you can later use them to import to an updated version of Outlook. If you have upgraded from Outlook 2011 to Outlook 2016 or from Outlook 2016 to Outlook 2019. Then you can easily import the OLM files to Outlook using the same procedure. Here are the steps;

In the Tools category, click the Import option.
Select the third-option of Outlook for Mac archive file (OLM).

Click Continue and browse the OLM file to import it. After importing the data, you can access them into your account.

Till now, we have learnt the significance of OLM file in Outlook for Mac, default locations of OLM files for different versions on Mac system, process to backup emails in OLM file and importing backup OLM file to a new or updated Outlook for Mac version. All these information are helpful for users if they are going to continue working on Mac Operating System environment and using Outlook for Mac email client.

For any reason, if user thinks to move to Windows Operating System environment, then we have a reliable way to move precious OLM file data to this new environment. One cannot access OLM files directly in Windows environment as Outlook in this Operating System is compatible with PST file format which is known as the database file of Outlook. So, conversion of OLM to PST is needed. We have the best OLM to PST Converter tool which not only retrieves whole OLM file data but also previews it and allows selective conversion to PST file format. The tool supports all Outlook for Mac and Windows Outlook versions. For personal experience of the tool, try its free demo version on its website. Keep reading!

If you want to export emails from Outlook, you can use the app's 'Import and Export Wizard.'
Outlook stores email, attachments, calendar events, and contacts in a file which you can copy, move, and reimport into Outlook or export to another account.
You can only export emails from a single Outlook account at once.
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You can use Outlook to export all the email, email attachments, calendar appointments, and contacts associated with a particular email account.

When you export your mail from Outlook, it'll be loaded into either a .PST or .OLM file, which can then be sent to any other computer, and loaded into another copy of Outlook.

No matter which version of Outlook you have, the export process might take a while, especially if it's a large account with a lot of email.

When it's done, you can import the file into another copy of Outlook to set up email on a new computer, or into a different account in Outlook to merge email, contacts, and calendar events from different accounts into one.

Here's how to export emails from your Outlook account, using the apps for both Mac and PC.

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How to export emails from Outlook on a PC

1. In Outlook, click 'File.'

Backup Emails On Outlook For Mac

2. In the side pane, click 'Open & Export.'

Export Outlook For Mac

3. Click 'Import/Export.'

4. In the Import and Export Wizard dialog box, click 'Export to a file' and then click 'Next.'

5. Click 'Outlook Data File (.pst)' and click 'Next.'

6. Click the email account that you want to export. Since Outlook will only export what you select, be sure you choose the name of the email account — not a subfolder within the account — and check 'Include subfolders.' Then click 'Next.'

7. Specify where you want to save the .PST file. Usually, you'll want to choose 'Replace duplicates with items exported.' If this is the first time you're exporting the email account, or if this is a new export file, there won't be any duplicates to worry about.

Backup Outlook For Mac 2016

8. Click 'Finish.'

This .PST file can then be sent to any computer, and loaded into that computer's version of Outlook.

If you have an older version of Outlook, the steps to find the Export Wizard dialog box might be somewhat different. After clicking 'File,' you might need to choose 'Options,' followed by 'Advanced,' and then find the wizard by clicking the 'Export' button.

How to export emails from Outlook on a Mac

While exporting emails from Outlook on your PC will give you a .PST file, which can be used anywhere, Outlook on Mac is a bit more restrictive.

Exporting emails from Outlook for Mac will give you a .OLM file, which can only be used on other Mac computers.

1. Open Outlook and log into the account that you want to export data from.

How To Backup Outlook For Mac 2016

2. Click 'File' in the menu bar at the top of the screen, and then select 'Export.'

3. Pick all the content you want to export — you can select emails, calendar events, contacts, tasks, and notes — and then click 'Continue.'

4. Select where you want to save the file, and what it should be called.

5. Click 'Save.'

Outlook will then take a few minutes to create your file, and save it onto your computer.

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